5 DIFFERENT PHASES OF PROJECT MANAGEMENT

Publish date:

• 10th June, 2020

“Being a Project Manager is like being an artist, you have different colored process streams combining into a work of art.” quote by Greg Cimmarrusti, American management professional.

The key to the success of any project (big or small) tangible or intangible) lies in its process or phase. It factors in issues, hurdles, and probable solutions to ensure minimum disruption. Each phase in the project needs to be mapped so that everyone knows what to do and how to do it. The correct process strategy leads to the proper execution of the project, hence success.

The 5 distinct phases of Project management are:

Initiation

• Planning the project, keeping in mind all issues to ensure a smooth flow

• Executing the project from start to finish

• Monitoring and measuring the project, deadlines, resources, issues, etc

• Closing the project successfully.

• Let us study these 5 phases of project management in detail below:

Initiation: The first phase is to create a document highlighting the need for this project, the returns on the investment made on the project, and its viability. A business or a team concerned must demonstrate at the outset the need for the initiation of any project.

Planning: Once the project has been given the green light by management, etc, the phase of proper planning starts. The team led by the project manager gets down to the nitty-gritty of each and every aspect of the project, such as schedules, tasks, assignments, roles, etc. This leads to the allocation of resources (human, material, and financial).  This is a crucial part of the success of the project.

Execution of the project: This phase implies the implementation of the project. In this phase, tasks are assigned to various members and teams, overseeing their work and hauling up the laggards. The project manager deals with the necessary paperwork and administrative needs as well.

Monitoring: In this phase, Monitoring and measuring the project, deadlines, resources, issues, etc takes place.  Issues and problems can arise. Managing these challenges and changes smoothly is integral to the proper execution of any project. The project team, led by its leaders, known as project managers, must be on top of all scenarios with solutions. This is what distinguishes a leader from a manager. The visionary skills of a good manager come into play at this stage.

Closing: At the last phase, all paperwork associated with the project must be wrapped up, such as contracts and so on. All the deliverables associated with the project must be keyed in. All loose ends tied up and successful closure of the project based on the outcomes achieved.

Sanjeev K Das, a project manager with a leading American MNC in NOIDA, says, “The success of any project lies in planning and vision. Each phase must be defined to ensure nothing is left to chance. My experience as a project manager has been marked by proper planning and vigilance”.

Do you have any anecdotes or nuggets of wisdom on project management you wish to share? We welcome your suggestions, tips, and advice to the greater Codleo community. Do write to us.

Also read - TOP 7 TOOLS PROJECT MANAGER CAN USE

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About the Author

RS Maan

Maan joined Salesforce Ecosystem in 2008 with entry of Salesforce in APAC region. He worked on many of the underlying Salesforce Products & it’s functionality, including Heroku, Chatbots, and Einstein before leading Codleo Consulting - Leading Partner of Salesforce.com & Salesforce.org. In his spare time, he immerses himself in travel, books and spirituality.