Project Manager Roles and Responsibilities | Key Responsibilities
“Project managers function as bandleaders who pull together their players each a specialist with individual score and internal rhythm. Under the leader’s direction, they all respond to the same beat.” – Quote by L.R. Sayles, American professor.
A good project manager and a well-defined project scope are the keys to the success of any project (big or small). He or she is the pivot around whom the project revolves. In this blog, we examine in detail the roles and responsibilities of a Project Manager.
The major Roles and Responsibilities of a Project Manager are:
Planning of resources and activity: The initial task of the project manager is to get approval for the project followed by the allocation of resources (human, financial, and material). The scope of the project is defined. A well-defined roadmap for execution of the project is drawn up bearing in mind all eventualities and scenarios. It is here that the role of visionaries posing as project managers comes into play.
Leading the team: The project manager leads from the front as a good general. They not only delegate tasks to various team members and monitor their progress but also motivate team members. A road map to get team members raring for action comes in the scope of PM’s responsibilities. He smoothens frayed nerves, hauls up laggards, and acts as a buffer in times of crisis.
Time management: Good project managers ensure that all aspects of the project especially the allocated timelines are adhered to. The Meeting of timelines should be non-negotiable. The success of a project lies in it being completed or closed on time. A good manager estimates the duration of each task, plans, and monitors the schedule to see that all happen on time.
Budgeting: Keeping the project within the confines of the decided and allocated budget is the responsibility of the PM. Frequent review of the budget as the project progresses and plans to avoid escalation of the budget is also within the role of the PM. Going beyond the budget is not a good sign nor an indication of the success of a project.
Customer delight: Effective and relevant engagement with the customer is a part of the role of the PM. Communication at all times and keeping the customers informed is a must. A project is a success if the customer is happy with the work put in. Hence customer delight.
Managing project risk: Great managers know how to carefully identify and assess potential risks before the project begins. This way they can avoid risks or at the very least, minimize them. Projects come with unforeseen risks and eventualities. So a good PM has the foresight to tackle such scenarios.
Monitoring project progress: One of the biggest roles is to monitor closely the progress of the projects from all angles. The manager analyses performance of various teams/personnel, expenditure and takes remedial measures in case of any bumps along the way.
Reports and documentation: There is no escaping paperwork (whether hard or soft copies) and all documentation to do with the project from start to finish. All documentation must be accounted for and submitted before the closure of the project.